Welcome to our information page dedicated to privacy, data security, and our ongoing commitment to handling your personal information with the utmost integrity. Protecting our members’ data is at the core of everything we do, and we understand the responsibility that comes with processing your personal information.

As an organisation committed to upholding the highest standards of data protection, we are proud to inform you that we are officially registered with the Information Commissioner's Office (ICO). The ICO is the UK’s independent body set up to uphold information rights and promote openness by public bodies and data privacy for individuals.

Our ICO registration demonstrates our compliance with data protection legislation and our dedication to transparency and accountability. This registration is not simply a formality—it is a public declaration of our adherence to the principles and obligations set forth in the Data Protection Act. You can find our organisation listed on the ICO’s public register, which provides details about the types of data we process and our purpose for processing it.

We understand that your personal information is sensitive and private. The Data Protection Act places strict legal duties upon us as a data controller, and we embrace these responsibilities as part of our organisational ethos. Our approach to data protection can be summarised in the following key principles:

• Lawfulness, Fairness and Transparency: We collect and process your personal data in a lawful, fair, and transparent manner. We are committed to ensuring you understand what data we collect, why we collect it, and how it is used.
• Purpose Limitation: We collect your data only for specified, explicit, and legitimate purposes—and we do not process it in a manner incompatible with those purposes.
• Data Minimisation: We collect only the data that is necessary for the purposes for which it is processed.
• Accuracy: We take every reasonable step to ensure that your personal data is accurate and, where necessary, kept up to date.
• Storage Limitation: We keep your personal data in a form that permits identification for no longer than is necessary for the purposes for which it is processed.
• Integrity and Confidentiality: We have robust security measures in place to prevent unauthorised or unlawful processing, accidental loss, destruction, or damage of your personal data.
• Accountability: We are responsible for, and able to demonstrate compliance with, all the principles of the Data Protection Act.

As a member, you have a range of rights under the Data Protection Act. We are committed to ensuring you are able to exercise these rights at all times:

• The Right to Be Informed: You have the right to be provided with clear and concise information about how we use your personal data.
• The Right of Access: You can request details of the personal information we hold about you at any time.
• The Right to Rectification: If you believe that any personal information we hold about you is inaccurate or incomplete, you can ask us to update or correct it.
• The Right to Erasure (‘Right to be Forgotten’): In certain circumstances, you can request that we delete your personal information from our records.
• The Right to Restrict Processing: You may ask us to limit the way we use your personal data in specific instances.
• The Right to Data Portability: You have the right to receive your personal data in a commonly used and machine-readable format.
• The Right to Object: You can object to us processing your personal data in some circumstances, particularly if we process your information for marketing purposes
• Rights Related to Automated Decision Making: You have rights in relation to automated decision-making and profiling.

If you wish to exercise any of these rights or have any questions about your personal information, please contact our Data Protection Officer at the contact details provided below.

We use a combination of physical, technical, and organisational measures to protect your personal information from unauthorised access, accidental loss, destruction, or damage. Our security policies are reviewed regularly, and we ensure that only those staff who require access to your information for legitimate business purposes are able to do so.

All data processing activities are recorded and monitored, and we undergo regular audits to ensure our continued compliance with the Data Protection Act.

We collect and process personal data for the following purposes:

• To administer your membership and provide member services
• To communicate important updates, events, and news
• To fulfil our contractual and legal obligations
• To improve our services and your member experienc
• To comply with regulatory and statutory requirements

We are committed to only processing the minimum amount of personal data necessary, and we will not use your information for unrelated purposes without your explicit consent.

We will never sell your personal information to third parties. We may share your information with trusted service providers who assist us in delivering our services, but only under strict confidentiality and data protection agreements. Any third parties with whom we share your data are required to adhere to standards as stringent as our own. If we are required by law to disclose information to regulatory authorities, we will do so in full compliance with the Data Protection Act.

If your personal data needs to be transferred outside the UK or the European Economic Area, we ensure that appropriate safeguards are in place, such as standard contractual clauses or other mechanisms approved by data protection authorities, to ensure your data remains protected.

We review and update this information page regularly to ensure it remains accurate and in accordance with current legal requirements. We encourage you to check this page periodically for changes. Any significant changes to our data processing or privacy practices will be communicated to you directly.

If you have any questions about our ICO registration, how we process personal information, or would like to exercise your rights under the Data Protection Act, please contact our Data Protection Officer:

• John Smith, The Haurun Club Ltd at: 27 Old Gloucester Street, London WC1N 3AX

Your trust is our highest priority. We are committed to earning and maintaining that trust by treating your personal data with respect, transparency, and care.